A plan everyone can follow
We start with a timeline and a list of milestones agreed with the committee: venue contract, website live, registration open, abstract deadline, early-bird deadline, final programme and on-site. You receive regular status updates, and decisions are written down.
A budget that holds
The budget is built from the start with scenarios for the number of participants and sponsor income, so the committee can see the break-even point. Along the way we follow up on income and costs, and we make sure the cash flow works, so suppliers can be paid on time.
Contracts and the fine print
We negotiate and manage contracts with venues, hotels, caterers and AV suppliers, and we keep an eye on cancellation terms and attrition clauses. We also handle VAT and the practical rules for conferences in Denmark and the other Nordic countries.
From our work: SADE
SADE moves to a new Nordic country every year. For each course we build the budget in EUR, contract local venues and hotels, and deliver a final account to the board after the course. Read more →
Planning a congress?
Tell us about it, and we will come back with a proposal and a first budget.